Built for Event Planners
Run your event planning business from one place
Coordinate clients and suppliers without the chaos. Briefs, approvals, and invoices in one professional platform from first enquiry to event day.
Why event planners struggle with client admin
These are the issues that eat into your time and margins. Sound familiar?
Clients change scope — repeatedly
Event requirements shift constantly. Without documented sign-offs at each stage, you're absorbing costs for decisions that weren't yours to make.
Approvals stuck in email threads
You send a venue proposal. A catering shortlist. A run-of-show document. Each one gets lost in a different email thread with no clear sign-off.
Deposit disputes and late balance payments
Clients forget what deposit they agreed to. Without a signed quote on file, recovering costs after delivery is a painful conversation.
Everything you need in one place
Kestern gives event planners the tools to run a professional client workflow — without the admin chaos.
Structured event briefs
Capture guest count, budget, dietary requirements, venue preferences, and timeline. Client signs off before you spend a minute on planning.
Stage-by-stage client approvals
Send venue proposals, supplier shortlists, and run-of-show documents for approval. Everything tracked in the portal — not scattered across email.
Quotes with deposit structures
Lock in retainers and milestone payments at quote stage. VAT handling built in. No chasing for what was already agreed.
One portal for all client communication
Clients review proposals, approve decisions, and pay invoices from a single branded portal link — without emailing back and forth.
One link. Everything your clients need.
Your event clients get a branded portal where they can review and approve venue options, supplier shortlists, and run-of-show schedules — and pay outstanding invoices — from any device.
Share your portal link on your website, in your email signature, or on your social profiles. Clients land on a branded page with everything they need — and nothing they don't.
Set up your portal free →Start free, scale as you grow
7-day free trial on every plan. No credit card needed to start.
Perfect for solo operators just getting started.
- Client portal with your branding
- Brief management & workflow
- Professional invoicing
- File sharing with clients
- Up to 2 team members
For growing teams managing multiple clients.
- Everything in Starter
- Team collaboration (up to 5)
- Project assignments
- Activity log & audit trail
- Priority email support
For established businesses with larger teams.
- Everything in Pro
- Up to 15 team members
- Sub-contractor collaboration
- Multi-currency invoicing
- Dedicated support
Start managing your event clients today
7-day free trial. No credit card needed. Set up in under 5 minutes.
Start your free trial →